When I edit a document for an author, I do so in either Microsoft Word or Google Docs, whichever the author prefers. I provide the author with a marked-up version of the document in which I have made margin comments and edits to the text in tracked changes mode, such that the author can see both their original text and the changes I have suggested. I can also provide authors with a “clean version” of the document with all of my changes accepted and all margin comments removed, or I can provide instructions on how to review and accept or reject my changes and margin comments one by one. Ultimately, it is up to the author to decide which edits to retain. For lengthier manuscripts or developmental editing work, I also provide authors with a separate notes sheet with overarching observations and suggestions to help them make revisions to their manuscript. Some examples of aspects I might comment on include repetitive word choice, inconsistencies in verb tense, narrative structural issues, or areas where clarification would benefit readers.
When reviewing manuscripts, I will be respectful and encouraging, but I will also be entirely honest. To date, I have only been thanked by writers for this honesty and, to my knowledge, have never caused anyone to feel discouraged about their writing. Honest feedback and guidance in identifying areas for improvement will feel empowering for authors who genuinely want to produce the best work of writing they can.
Authors who have never worked with an editor before sometimes have concerns about confidentiality of their documents or having ideas stolen. Rest assured that I handle client documents like an ethical medical professional would handle patient records protected by HIPAA and that I have plenty of ideas of my own, with no need to steal from other writers.
Ogma Editing 